Office Automation and Group Collaboration Software Essay Example for Free

Office Automation and root Collaboration Softwargon EssayNowadays, in the mod commercial enterprise world, Office Automation bundle include calendar and scheduling, c all in all taradiddleing and management, data entry, netmail management, fax management, and forms management packets. On the other hand, Group Collaboration Softwargon include assort calendar, sortware solution, mail list management, messaging solution, teleconferencing, video web conferencing, and web discussion system software. However, the holds of aforementioned software in most of the offices vary with respect to the requirements and the environment of the craft operation.Office Automation package have cash in ones chips an essential part of any business organization. As a matter of fact, word treat programs standardised Microsoft Word have replaced typewriters and paper-based work is being performed in database programmes. For instance, Employees attendance records and periodical inventory sales reports are useful operations which are being accomplished using automation software. On the other hand, group collaboration software adds value to business with respect of clock management. This software allows business representatives to collaborate and dispirit their colleagues views and ideas on divers(prenominal) occasions.In this article, I will describe the uses of these software and analyze their advantages and detriments In my organization, thither are 40 employees and all of them use Office Automation Software for the timely and accurate ending of their duties. In increase to that, most of the time we also use group collaboration software to exercise a particular problem or we use it while analyzing sales, evaluating inventory, holding online meetings, etc. Video Conferencing Software Video conferencing system uses a room system in most of the offices. It allows its users to make a appealingness from the template that has already been make believed by someon e.Consequently, it allows bidders to make or replace their bid in an electronic format, saves time, helps users who fate to place or change their bid from their residence or offices, and saves money which might have been worn out(p) on traveling. A major disadvantage of this software is that in complex situations, while users bid on this platform, secret information may get leaked. Electronic Mail Electronic mail has replaced postage in every organization. Email software allows billions of users to communicate fastly and cheaply as compared to postage. In business offices, email has changed the all phenomena of communication.Office colleagues can communicate directly both inside and outside the organization in a short period of time. Emails also allow a user to send or receive binary documents with attachments of files or folders. On the other hand, you may lose data which is saved in your email account or your email account can be hacked by someone else resulting in an unauthor ized use of your account and the leakage of your private business information. Furthermore, if you send some wrong information in your email, it cannot be taken back. Web Conferencing SoftwareWeb conferencing software enables multiple users to arrange an online meeting in auberge to solve particular problems or to discuss particular matters related to business operation. Web conferencing has completely changed the purpose of meetings in the substance that you can discuss many things online and solve your problems from anywhere. Consequently, it saves the time of business executives. The only disadvantage of web conferencing is that some problems cannot be solved on web conferencing since the physical presence of employees creates a different environment of mutual understanding and cooperation and gives a sense of closeness.Word Processing Software Nowadays, word processing software has become mandatory software for every organization. Before the invention of this software, the wo rk associated with this nature was through with(p) by the typewriter and it was time-consuming. Following are the advantages and disadvantages of this software. (1) It is easier to make changes to your document.You can move, change, delete, save, and format all your ideas in one trained file. (2) It frees you to express ideas more clearly and to let your thoughts flow because anything can be changed or deleted later. 3) It allows you to organize all your work or ideas together in a file. Instead of deleting paragraphs that do not seem to belong an assignment, you can move them to the end of the file where they can be used later or in another project. (4) It is easy to share and store word processing files electronically. The only disadvantage associated with this software is that you may lose your data while working due to sudden electric power failure. (Advantages) call off Accounting and Management SoftwareSince its invention, call accounting software has been adopted by appro ximately 90% of the established and non-established organizations because of its accuracy and cost effectiveness. A good call accounting software tracks and records various calls of clients and business partners, facilitates customer support management by saving all telephonic data, tracks call timing, and so on . Thus, by taking an analysis of its calls, an organization can easily know about its precious customers records and orders.This make creates a good business environment across the organization. However, the only disadvantage of this software is, if the operator did not create a backup file and an error occurred in the software, data may be lost. Group Calendar Software Group calendar software allows you to organize your critical business events and meetings according to the departments, locations, projects, and time. Having group calendar software online, your employees and business partners can easily arrange a meeting by retention in mind their work details and availabi lity of time.Web based group calendars provide a cost effective solution without the anxieties and cost inherent with supporting complex in-house calendar system. There is no software to install no server to maintain ever plus group calendar tools are a perfect solution for rapidly expanding projects or distributed work forces. (group calendar) term and Attendance Software By using time and attendance software, we can easily save time of our payroll department employees. Time and attendance software automatically record and keep check-in and check-out timings of employees without delay.This software also makes it possible to mastermind wages and salaries of workers and employees. Moreover, it provides complete details of attendance and check-in and check-out times to the payroll department that saves time. In addition to that, it is completely secure and can be accessed form different departments of an organization. However, occurrence of an error can create problems because this is the only place where employees records are kept. Conclusion Finally, computer software made it possible to run business operations more effectively and accurately.In todays global world, computers have become a major part of every business organization because of their cost effectiveness and they also pave the way for every business organization to excel upon others by using them. Both Office Automation Software and Group Collaboration Software enhance the business activities and make it possible for the employees to save precious time and money of the organization. Some software like call recording software adds value to customer service and creates an excellent platform to keep records of their clients which increases organizational goodwill.